Minutes 4/6/2010

Minutes for PTK 4/6/2010

Upcoming Dates:

Next Meeting:

May 3, 2010

Location: TA-1L @ 12:30

Beach Clean-Up (Status: Date Set)
April 17, 2010

Bank Night (Status: Date Set)
Tuesday May 11,2010

Relay For Life (Status: Date Set)
Saturday May 15, 2010 – Sunday May 16, 2010

Deadlines: Highlighted in RED

New Business:
Bank Night (Status: Date Set)
Tuesday May 11, 2010
-Last day to raise funds for PTK.
-Gifts and raffles need to be in possession prior to MAY 3, 2010
-Proposed by Sullivan Lewis (Vice President of Fellowship) that good could be provided by Chaffey Bookstore.
-Proposed by Alyssa Castaneda (Secretary of Public Relations) that PTK could also go to businesses near the Chino campus since there are Chaffey students that attend both campuses and live in Chino.
-Proposed by Marcus Kibler (Vice President of Leadership) to seek out local businesses for donations.
-Proposed by Nick Lowry (Treasurer) that is may be possible to get gift-cards from businesses in area.
-Proposed by Gus Alcaraz that he may be able to acquire some donations to raffle away from business associates.
-Possible tax break??? Must be verified
-Possibility that on Bank Night, may have T.V. monitor provided by Blake Humphrey (Secretary of Recording).

For more information or general questions/suggestions contact Marcus Kibler (Vice President of Leadership) @ marcuskibler@ymail.com

Old Business
Areas that need to be looked into or have been updated are highlighted in Yellow
Activities:
By-Laws (Status: Drafted)
-Currently under analysis for any inconsistencies and flaws prior to implementation by chapter.
-Drafted by Marilynn Madrigal (President) with aid from other PTK chapters in region.
-Issue: GPA has been proposed to be at 3.0. In simplified terms; to get into PTK there is a need to have a GPA of 3.5. To stay in PTK it has been written in the new draft of the By-Laws that there needs to be a GPA of 3.0 to be maintained during the semester. This is currently being researched verified by PTK officers.
-Still open to be amended if inconsistencies found.
Project Manager: Marilynn Madrigal (President)
For more information on By-Laws contact Marilynn Madrigal (President) at your-realtor@hotmail.com

Side Notes:
Maintenance of Websites
-Elections need to be held so that information cross-over can be accomplished. For instance, passwords, access to websites and in general, allowing old officers to train new officers.
-Websites need to be maintained in order to maintain star ratings.

For more information on websites eg: Facebook, Myspace, Chaffey Website, contact Gus Alcaraz (President of Scholarship) at gmathird@gmail.com
For more information on blog contact Patrick Guarte (Historian) at chaffeyptk@gmail.com

PTK Transcripts: UPDATED:
-Currently working on how to have PTK information attached to transcripts denoting whether applicants are either Officers or Members.
-Primarily issue with Officers
-Topic posed by Nick Lowry (Treasurer)
-PTK needs to get into contact with Susan Star or Honors Office to alleviate situation
-More information to be posted ASAP
UPDATED:
-Only certain officers will receive recognition on transcripts. This is an international practice from PTK.
-Transcripts need to be sent after completion of semester, if sent prior to semester ending, PTK designation for Officers will not be on transcript.
- All VP positions will be noted on transcripts.
-Information provided from Susan Stewart as followed up by Marcus Kibler (Vice President of Leadership)

For more information go to Honors Office or contact Marcus Kibler (Vice President of Leadership) @ marcuskibler@ymail.com

Projects: UPDATED:Beach Clean-Up (Status: Date Set)
April 17, 2010-Location: Dana Point
-Duration: 5 to 6 hours
-Free Food for those that attend
-Also during ASCC’s Family day-Drivers currently being acquired, volunteers greatly appreciated.-Transportation provided by Chaffey college vans.-Currently there are no fees to attend.
-Project is being managed by Liz Lemon. Marcus Kibler acting as liaison to project for PTK.
UPDATED:
-1 Van, 12 People as verified by Marcus Kibler (Vice President of Leadership)-Several schools will be in vicinity of clean-up. Not just Chaffey College.

Relay For Life (Status: Date Set) UPDATED
Saturday May 15,2010 – Sunday May 16, 2010
-Location: Quakes Stadium
-Week prior to finals.
-Currently working on what will be in booth.
-All friends and family can attend and participate.
-Currently coming up with motto. Feel free to submit ideas.
-Transportation is currently in question. Forms have been submitted to for the acquisition of Chaffey College Vans but due to the fact that the number of those that wish to attend is question, Phi Theta Kappa members may wish to attend via personal transportation.
- Drivers currently being acquired
- Proposed by Marcus Kibler that this project may be extended to other clubs and organizations on campus to foster inter-connectivity between PTK and campus clubs. If so, Alyssa Castaneda (Secretary of Public Relations) may act as liaison to clubs. More information to follow.
-Sullivan Lewis (Vice President of Fellowship) currently is trying to work with ASCC to acquire some funds for water and snacks to be available for those that are participating in the event.
- Project is being managed by Liz Lemon. Marcus Kibler acting as liaison to project for PTK.
UPDATED
-Will be cooperating with club “Changing the World”
-ASCC donated $300 to American Cancer Society

Project Manager Liaison: Marcus Kibler (Vice President of Leadership)
For more information on activities and projects contact Vice President marcuskibler@ymail.com
Also, further updates to follow for more in-depth information on events.
Information that is PendingScholarships: (Status: Active)Chaffey PTK is currently creating a binder of possible scholarships available to PTK members. Scholarship book could not be purchased, funds were not released. Cooke Foundation scholarship nomination has passed due to missed deadline.-Francisco is currently researching scholarships available
Project Manager: Francisco Gomez (Coordinator of Scholarship)Activities: UPDATED:Induction Ceremony: (Status: Date Pending)-Has been placed on hold due to lack of funds and Deans request.-Still accepting applicants.
UPDATED:
-As of the 4/6/2010 Meeting, will probably not have an induction ceremony.
Elections: (Status: Date Pending)Has been placed on hold due to lack of funds and Deans request.-Planning for new officers to be elected prior to Fall 2010.
UPDATED:
-As of the 4/6/2010 Meeting, will probably not have an Election
-Issue posed by Patrick Guarte (Historian) as to what may happen to PTK over summer without leadership.
-Issue posed by Gus Alcaraz (Vice President of Scholarship) as to how we will pass on information to next administration concerning websites and other means of mass communication.-Answered leadership question by both Nick Lowry (Treasurer) and Marcus Kibler (Vice President of Leadership) as well as verified by Sullivan Lewis (Vice President of Fellowship) that summer is characterized as “DEAD TIME” with a lack of activity through the summer. Although it would have been advantageous to have an overlap of leadership to train the next administration, at the moment it looks that Elections will not be held till next Fall 2010.For more information on activities and projects contact Vice President marcuskibler@ymail.com

Report Generated by Blake Humphrey (Secretary of Recording) and Patrick Guarte (Historian)

Officers and Advisors Present:
Professor Carmen Navarro (Advisor)Marcus Kibler (Vice President of Leadership)
Sullivan Lewis (Vice President of Fellowship)Gus Alcaraz (Vice President of Scholarship)Nick Lowry (Treasurer)
Alyssa Castaneda (Secretary of Public Relations)
Blake Humphrey (Secretary of Recording)Patrick Guarte (Historian)

Members Present:
Kevin (Hyun) Lee Notes:All members welcome to attend meetings

Reminder...

NEXT MEETING, TUESDAY, APRIL 6, in the ASCC meeting room, at 12:00p.m. -12:30p.m.

Additional Information on Relay for Life

I have excellent news everyone! Our team for Relay for Life has been created. Provided below are instructions to help guide you through the process of joining the team. Remember it is easiest to pay your $10 dollar fee on-line, but if you choose not to that is fine as well. I hope everyone is having a fun and safe spring break. If you have any questions please email me or feel free to call me.

1. www.relayforlife.org/ranchocucamongaca

2. Click on the "Sign Up" tab

3. A) If you have participated in the past, click "Login"

B) If you are a cancer survivor (or know someone who is that wants to register), click

on "Register as a Survivor" (no fee)

C) Anyone else, click on "Join a Team"

4. Assuming that most people will be clicking on "Join a Team", they must search for us

by entering our Team Name...PTK All the Way. Scroll down and click on the "Join"

link

5. At this point, there are numerous options for payment. most people wil select from the

4th through the 6th selections. [1. Team Member Registration (My Team Captain Will

Pay), 2. Team Member Registration (Pay Now), 3. Team Member Registration (Pay by

Cash or Check)]

Though they all seem to require participants to raise $100, I do not remember this

being a requirement in the past. $100 gets you a t-shirt, though. Participants must

scroll down a bit to answer about making additional donations, if applicable.

6. Participant must answer whether they are a new or returning participant

7. Fill out all personal information.

- Provided by Marcus Kibler (Vice President of Leadership)

Linked to the Internet

Google spiders have located the Chaffey PTK (Phi Theta Kappa) blog. It took a few weeks but we got it!!! Congrats!!! Now you can google the blog and find it.

Spring Break 2010

March 14-21. Have fun and be safe.

Relay for Life Flier 2010

About Relay for Life

Teams of people camp out at a local high school, park, or fairground and take turns walking or running around a track or path. Each team is asked to have a representative on the track at all times during the event. Relays are 24 hours in length; representing the reality that cancer never sleeps.

Event Date

Saturday May 15^th- Sunday May 16^th

Location

Quakes Stadium

Event Schedule
Opening Ceremony: 10:00 am
Survivors Lap: 10:30 am
Luminaria Ceremony: 8:00 pm
Fight Back / Closing Ceremony: 7:00 am

Joining our team is straightforward. Simply search for the relay for Life website, click on “Join a team”, select PTK All The Way and fill out the required information. Every team member is required to pay an event fee of $10.00 but if you wish to donate in excess to this you are more than welcome to.

Liz Lemon is our Team captain!!! Yay!

Our goal as a team is to recruit 20 members and bestow a donation of $1,000.00

During the event we will be selling tickets for a raffle. We must decide as a group what we want to raffle off and the means of obtaining these prizes. (Whether we purchase them ourselves, have them donated to us, etc.)

We must also choose a cancer to support. PTK in the past has typically chosen Breast Cancer, but we are free to choose any cancer to sponsor. We also need to create our own motto.

Prior to the last bank night (May 11^th) we should hold a fundraiser for last minute donations to achieve, or exceed our donation goal. It is up to us for ideas.

What is this Legendary Relay for Life?

Hmmm... Well, lets open up the history books shall we? AKA the Web Browser...

Relay For Life is a fun-filled overnight event designed to celebrate survivorship and raise money for research and programs of your American Cancer Society. During the event, teams of people gather at schools, fairgrounds, or parks and take turns walking or running laps. Each team tries to keep at least one team member on the track at all times.

-taken from http://www.cancer.org/docroot/PAR/Content/PAR_1_Relay_For_Life.asp

More History...

In May 1985, Dr. Gordon Klatt, a colorectal surgeon from Tacoma, Washington, decided he wanted to raise money for the American Cancer Society in honor of his patients. For 24 hours, Dr. Klatt walked around the track at Baker Stadium at the University of Puget Sound in Tacoma, Washington. Throughout the night, friends paid $25 to run or walk 30 minutes with him. He walked approximately 83 miles and raised $27,000 to fight cancer. Nearly 300 of Dr. Klatt's friends, family, and patients watched as he ran and walked the course. After this successful event, Dr. Klatt thought about how other people could partake in a similar 24-hour event in communities across the country. He recruited a small team of people and put on the first Relay For Life event in 1986. Since then, Relay has developed into an overnight event where people bring tents and sleep out around the tracks. People of all ages come out to bring the community together and reminisce about their loved ones who have died of cancer and honor those who have survived while raising money to fight for a cure. Now, almost 4 million people take part in Relay events in over 5,000 communities in the United States ^[6].

-Taken from http://en.wikipedia.org/wiki/Relay_For_Life

So what does this mean for us Phi Kappas?

There are defining moments in one's life that changes one's persona forever. Their very essence and being transforms into something greater than themselves. These moments are times when one places the greater part of society ahead of themselves. Doing acts in the name of "The Greater Good," allows one to realize that there is a better part of society out there that exists and allows one to foster an understanding of one's mission in life. We all look at the monotony of life, the fact that at times life seems to drag on for months. Minutes crawl on by at work and we lose track of the whole idea of living life and of enjoying the simplicities of life itself. These people, cancer victims, see life differently. Life is race against time, a war against disease upon which the best hope is the acquisition of more time. What Relay for Life does is purchase that extra time. Time to spend with loved ones, to cherish life to its fullest and to essentially come to terms with their own lives. We all have a calling in life... will this be yours?

-Patrick Guarte (Historian) 2009-2010

"You can settle for less in ordinary life,or do you feel like you were meant for something better, something special?"- Captain Christopher Pike in Star Trek (2009) to Captain James T. Kirk.